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In today’s fast-paced, tech-driven world, businesses need every advantage to keep up. Keeping track of employee shifts is no small task, especially when a team works in different locations and out of standard business hours. Workers who can’t commit to fixed schedules and frequent last-minute changes are making the job of scheduling staff almost impossible. And while this might seem like a burden to your company, it could also be an opportunity for innovation. In fact, with the right tools, you can create a dynamic work environment that gives employees more flexibility while keeping accountability high and workflow streamlined. Read on to learn about the 7 must-have features of perfect schedule software and how it can help your business succeed in this new age of work.

Dynamic Scheduling

While scheduling software is a great tool for managing fixed shifts and consistent patterns, it’s even better for flexible employee scheduling. Instead of having a calendar that only offers “Yes” or “No” answers, good scheduling software will provide you with a range of possible times for each event. You can then take several factors into account when choosing the best option for each employee, such as: – Their location (and the time difference between that and your event) – Their shift or availability for their current job – Their health and wellness (physical, mental, and emotional) – The importance of their task – The amount of time that the task will take This way, you can schedule shifts and events that work best for everyone while keeping them as flexible and convenient as possible.

Employee Staffing and Management

As your business grows and you hire new staff, managing them can quickly become a full-time job. Besides tracking and scheduling their shifts, you’ll also need to keep track of their performance, attendance, and much more. And with new rules and regulations governing payroll and employment practices, this has become a complicated process. Fortunately, the best scheduling software can handle all of this for you. With features that let you track and grade employee performance, you can use your scheduling software as a performance management system. Using the data you collect from their shifts, you can keep an eye on each employee’s performance. This can help you quickly identify problem areas and develop strategies for improvement.

Smart Nights and Shifts

As you build and manage your schedule, you’ll use various filters and settings. You might have particular days you prefer for certain events, or you might have a set time that works for all of your employees. No matter what your preferences are, your scheduling software should have plenty of ways to manage your events. When you’re setting up your filters and preferences, be sure to include a section on preferred shift times. Then, use that information to weed out undesirable times, like weekends or other times when your employees might have family obligations or be unavailable.

Robust Timetable and Rota Syncing

As you begin to fill your schedule, you’ll need to keep track of more than just the start and end dates of each event. How many people will be needed for each event, what their titles and roles are, and how long the event will last are all important details that need to be included. A robust timetable will allow you to include all of this information, as well as add notes, links, and pictures for each event. This will let you create multiple versions of the same schedule—each with a different set of details and attendees. This can be especially helpful if you work with clients or are managing a team that uses different languages. It can also be helpful if you have different departments or staff members who need different levels of detail in their schedules.

Rooms to Rooms Synching

As your business grows, so does the need for larger meeting spaces. And while this is a natural part of expanding, it can make managing your schedule more challenging. To keep an accurate record of which rooms are available when and for how long, you’ll need scheduling software that can sync with a room booking system. This way, your booking system can automatically update when you update your schedule. This will help you avoid double bookings and keep your schedule up-to-date and accurate.

Company-wide Collaboration and Communication

Even if you work in a small company, you might have employees who are working remotely or have frequent travel requirements. A scheduling software with robust chat and collaboration features can help you keep everyone in the loop. Communication can happen in any number of ways: You can share your schedule with everyone, receive updates on employee availability, and even use the software to host virtual meetings. These features can help you let employees know when they’re needed, when they should be working, and when they can take breaks.


As you can see, scheduling software offers more than just a calendar. But, as with any software, it’s important to choose the right product for your business. That’s why you must consider several factors when shopping for the perfect scheduling software. The 7 Must-Have Features of perfect schedule software include Dynamic Scheduling, Employee Staffing and Management, Smart Nights and Shifts, Robust Timetable and Rota Syncing, Rooms to Rooms Synching, Company-wide Collaboration and Communication, and lastly, Conclusion. No matter what challenges your business faces, scheduling software can help you overcome them—and accomplish more with less.

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